Welcome to today’s video: File Organization for Teachers! This video was the most requested topic from all those who voted in the poll on our facebook fan page from last week. I explain how I keep track of all my files, and never miss an opportunity to teach that great lesson because I couldn’t locate it in time. Supplies needed will include file folders, hanging files, labels, and filing cabinet, file crate, or jump drive.
After finishing the video I thought of a couple more points I wanted to add (I am always so concerned with going over the 10 minute YouTube time limit.)
1. If you have websites, SmartBoard files, or other electronic resources you want to be included in a certain chapter or unit file, just print off a quick copy of one of the pages or grab a quick screen shot to add to the file so that it is not forgotten in your saved favorites file on your computer or on a jump drive.
2. After thinking about how much paper will be used in these files, and knowing there are some teachers out there who are trying to cut back on paper consumption, another option would be to scan or take a picture of the same things you would have placed into the hard copy of the file. Then, save your items into separate folders labeled the same way they would be labeled in the filing cabinet, but save them on a jump drive instead. For those with limited space, this would be a perfect solution. You may even want to check out LiveBinders. Or use a sqworl or Pinterest to save them all in one place as well!
3. As you find new ideas, even if you have already covered that topic, add them to the file for next year. All you are doing is compiling lots of ideas. It does not mean you need to teach everything within your file. It is nice to change it up from year to year and try new (and old) ideas. Your file will never go out of style!
If you decide to use old-fashioned file folders and labels, but do not know how to create labels on a computer, make sure to check out these two posts to see it in action!
How To Create Labels – Mac Version
How To Create Labels – PC Version