Easy Label Creation for Teachers

The video event today will show you how to create labels for all your classroom needs!

Making labels in Microsoft Word has never been easier!

You can begin by creating labels for your student folders.  Move on to book baskets.  Then, you realize you are able to label students for field trips, desks, cubbies, supplies, and your personal trade books.  It is pretty much over at that point.  You are now a full-fledged label junkie like me!

This version shows how to create labels using Microsoft Word – Mac Version.

Need the PC Version of the same information?   Click HERE to see that post and video.  It is basically the same, just looks a little different.

This version shows how to create labels using Microsoft Word Mac Version. Enjoy labeling and make sure to let us know how you use labels in your classroom!

A fun teacher tip for starting out the school year:

I spend an hour or so when I first get my class roster with names on it and create an entire sheet of labels for every student.


I can then slap the labels on everything that child uses in the classroom.

Things like:

  • Workbooks
  • Folders
  • Cubby Areas
  • Mailboxes
  • School Supplies
  • Classroom Jobs
  • Lunch/Bathroom Markers

…and the list goes on and on…

You might want to check out:

Classroom Tech eBook Cover

Need some new ideas for simple tech routines in your classroom? This 181 page digital book has you covered!

Includes 29 ad-free articles from Organized Classroom, including topics such as:
• Digital Organization
• Time Saving Teacher Apps
• Solutions for Creating a Classroom Website
• Step by Step Directions for Creating Labels
• Technology Storage Solutions
• How to Make Custom Sticky Notes
• Using Whiteboard Resources Without a Whiteboard
• Student Engagement Tech Options
…and even more!

Includes 4 additional freebie files! No need to enter in an email address for each one separately – just click and go!  

See it HERE.

How to create your own template

Need some quick video directions?   Check out this video:

Prefer to read the transcript?  I’ve got you covered there too!

Video Transcript:

“Hey everyone. It’s Charity Preston from The Organized Classroom Blog. It’s good to see you today.

Today we are going to be looking at the Mac version of how to create labels in case you’ve never created labels on your computer before.

We’re going to use Microsoft word to create some easy labels so that going into next school year you will be the label queen or king of your school and you’ll be able to put labels instead of handwriting everything on your items for your kids in your classroom.

I went ahead and I opened up Microsoft Word in my Mac and I’m going to go right over here and I am just going to go straight to a blank template here. Okay? From this point when you have a blank word document, you’re going to go into tools and you are going to go right down to labels and it’s going to open up another box for us here.

Hey, I ignore this whole top part here. What you want to look at is the type of label that you have. You always want to, I always go into label options to pick the one that I want.

Now, the two that I tend to use the most, I have Avery labels. I have also bought them at Walmart or wherever there are off-brand staples labels.

You’re basically going to look for the last four digits on the top right corner of the number that’s on a label package. In this case, my Avery label at the top and the right hand corner says four, eight, three, six, three.  I’m looking for eight, three, six, three, which there’s not one. Um, but actually underneath it it says use Avery template five, one, six, three. I’m going to go all the way back up here. These are numerical and order.

It looks like there’s a million different kinds. Believe it or not. Many of them are the same sizes. And I’m gonna show you that in a second. If you can’t find the exact one you’re looking for, what you want to see is what the height and the width are. And that tells you right on the front of the label packaging.

I’m going to be creating two by four labels. Now another one that I like to use as well is the eight one six Oh is what your smaller, okay. Eight one six. Oh is there one by 2.63 all on one page here. Now if you just really are not sure, you can create a custom label also if you want to or just kind of go down through and you can see these are some different labels here and the different sizes. That’s kind of helpful if you have old label, an old postcard, something you want to print and you need a template for it.

You would just go through some of these and find the ones that you need because believe it or not, like here’s one by fours. There’s a different two by fours and they’re pretty much the same thing. They just might be a different Avery product.  As you can see, there are many other label companies that you could also go into if you have a different type of label. Let’s stick with our five one, six threes. Let’s go with it. Back to that, the larger labels so we can see now that you know how to find them. Okay. Now we’re going to click okay.

We want a full page of the same label. If you just wanted a single label, you could do that as well, but we’re not going to and we’re going to click okay. Now as you can see here is the same thing as what I would have on a plain sheet of labels. It looks just like a plain sheet of labels and all you need to do is I’m going to go in and center and this child’s name I can get real fancy with it. Is there, I can bold it, italicize it if I want. They can change the font on it and whatever kind of font that you want to go with. I really like the chalk dust or one as you can see that that you want.

I just want to go with this so I put that in there and then I’m going to make it a little smaller. I’m going to add a homework folder. My computer’s a little slow. It’s not keeping up with me today.

Okay, not Alexander’s folder. I can make create this sheet of labels and I can slap it right on the front of his homework folder at the beginning of the year and all of a sudden it’s going on, but same color folder. They’ll know whose is whose I, now I am going to copy those. Then I’m going to paste it right in there. Then it’s very simple.

If I just want to add in a different child’s name, everything’s pretty much the same. I don’t have to start over from scratch again.

Then from that point I think, have I selected all, I’m going to copy it and paste it. That’s great and I can do that all the way.

Basically I’m going to do is change then the names that aren’t each of these individual ones as well.

Once you have it set the way that you want it to be set, you just go right in and then you can print it for that point you’re going to put, make sure your labels are in your printer. Obviously before you hit print, but the labels in whichever way your printer needs it, upside or downside, print them off and now you have a whole set of labels.

These are my smaller labels as well. And what I like to do sometimes for this, if I don’t want to specifically label a specific folder, I just want this child’s name. Um, pretty much everything that I do I want to label.

I will go on here and I will create a whole page of the same name for each student at the beginning of the year. That way whenever they have five different folders, five different colors, I can slap their name on the top right hand corner of each of those different folders that I’ll make a whole page of the larger labels that might say spelling folder, math folder, reading folder. Then we can easily just go around the room and okay, let’s grab our reading one. We’re going to put the label right here and they can put their own names on actually if they’re older students as well.

Make sure that you also save your work that way you have the templates ready to go. If you get a new student on, you have to do is go in, change the name, all the fonts, the settings, the labels already ready for you as well.

One other quick thing that I want to show you is, well, you may see something like this sometimes pop up in your like, I do not have the lines for my labels. If that ever happens to you, go up to table and go into grid lines because sometimes that little grid lines is not checked and if it’s not checked then you can’t see it. Now it would still print in a label area, but it’s much easier if you do this. Another hint with this is if you just want to tab over, you can, but that’s going to end up in the space here.

When you’re tabbing here, make sure you tab a second time to get into the correct cell for the label.

That is our tutorial today on how to create labels, the the Mac version. You can now be the label queen or king of your school next year going through the summer, you can already go ahead and make your large labels for your folders and just wait for that class list to come so you can make the ones for the students there.

It’s kind of handy to have all year a whole page of labels just with that child’s name on it. If you have a field trip, if you need something to be labeled that they bring in for show and tell, you can just quickly grab their sheet of labels out of your file folder and slap their name on it. If it’s definitely a nice, nice trick that I’ve used in the past.

I hope you’ve enjoyed it. Please join us for even more videos and more discussions at our blog, organizedclassroom.com or on our Facebook fan page.  Thanks for joining us. Bye.”

What else do you use labels for in your classroom?  We would love to hear in the comments below!

Can’t wait to here from you,


Charity Preston Bio Pic

Similar Posts

Leave a Reply

Your email address will not be published.